When a company is booking an event space for the first time, they will find out that this can pose a significant challenge. In a country like Singapore, there are hundreds of potential event space rental companies that a company or a business owner can rent from to have their function. The type of space that a company or a business owner chooses not only says a lot about their credibility, it can also be the determinant for their event’s success and failure. This is even more important when the guests you are hosting come from around the world. Your hosting determines the impression you leave of Singapore and your business on them. To make the right choice, below are 5 things worth considering.
If the conference that a company is running will go on for a few days or carry on into the night, comfortable accommodation is something which the company needs to look into for their delegates. A company does not always have to cover the expenses of the people attending the event. However, if the company chooses to host their event at a hotel for example, it will make things easier for their guests if they have easy access to a comfortable accommodation when it is time to rest.
Look into the entertainment
When the conference or meeting is over after hours of intense negotiation, the attendees’ might sometimes need a bit of entertainment to relax their minds which will do everyone some good. If your guests choose to go out for the evening, it will be good to book an event space that is close to nice eateries or shopping areas. You can also find a venue that allows you to organising some team bonding games. That way everyone is in a safe and secure environment.
Consider the size of the event space
Event spaces come in many sizes and a company needs to make sure they pick the correct one. A company needs to avoid picking something that is too small because it will make everyone attending the event feel uncomfortable. To have your guests fight for space is definitely not a good idea. However, renting a place that is too big can also give the impression that your event has a very poor turn-up rate. This will not reflect well on your business. In order to make the correct choice all the time, a company needs to count the number of people and confirm the attendance before making the booking.
A modern event room where a conference will be held should be equipped with flip charts, speakers, laser pointers, rest rooms, LCD projectors and internet access. It is worth it for a company to check which of the facilities mentioned are available and find out if there is a charge or not to have them as part of proceedings before making your confirmation.