Seminars are serious business, and often, you’ll want the best seminar environment to go with it. An ideal seminar venue and setup can make a huge difference as to how participants form an impression of the event, and help them concentrate better to glean more takeaways.
Some things never to overlook when booking a seminar room rental are these: location, facilities, and layout. Taken together, they can enhance your attendees’ experience of the seminar, and guarantee your seminar ravishing reviews!
However, in the current climate with stay-at-home measures nationwide, even gathering together at a rental training room has become a luxury. Still need to hold that seminar, nonetheless? Video-conferencing apps give you almost all you need for a pretty decent replacement – but that’s not to say you can ignore the need to set up your surroundings for the best seminar experience you can get!
For those of you planning online conferences, seminars, and meetings, here are some tips for creating an ideal environment for that virtual gathering:
If you are the organiser or speaker at one of these virtual seminars, you should dress the part. Even if you are comfortably at home, there is no excuse to display your pyjama fashion or stained home clothes in front of your employees, clients, or potential business partners. Change into a nice shirt or blouse and put on light make-up, if you desire, and don’t wait till the last minute to do so!
Not every home boasts Pinterest-worthy looks, but at the very least, you should have a presentable spot to serve as the backdrop of your online meeting. It’s not just about giving off a professional image, but also about reducing visual distractions. You’ll want your audience to focus on you and your speech, not something behind you that’s unsightly.
Create a distraction-free zone
Whether you are the speaker, or an attendee, having a conducive environment is crucial to help you focus on the seminar and what is being discussed. By notifying your family members or housemates beforehand of your upcoming meeting, you can reduce the chances of anyone unwittingly popping into your screen or hollering out for you. If possible, you should also get someone to tend to the children or pets so that they don’t create a ruckus during your seminar.
Test your gear beforehand
You don’t want to spend precious time during your live call fiddling with your microphone or webcam, and waste your audience’s time as well. So, it is best to test out your video-conferencing site or app beforehand, and do a trial run to ensure your audio and video are coming out decently. If you have slow internet connection at home, it might help to temporarily disconnect other non-essential devices while conducting the virtual seminar.
With these 4 tips, you can host a seminar with the most favourable conditions for a professional and conducive virtual event. Of course, your invited speakers and seminar content will also be a major factor in determining the success of your seminar. Together, you can make your virtual seminar almost as good as the real thing!