You may have heard of all the things to look for when sourcing for a seminar room rental in Singapore. However, what about things you should avoid?
Indeed, when looking for the ideal location to hold an upcoming seminar, you not only need to pay attention to what the venue offers, but also what the venue lacks. These are big red flags that could detrimentally affect your seminar, and lead to added inconvenience for the organisers or a poor impression on your participants.
To maximise the chances of a successful seminar, here are the things you should avoid in a rental seminar room:
1. Lack of AV equipment and/or support
Your meeting might not require all the bells and whistles, but it pays to know if all you’re ever going to need (and more) is available. Otherwise, it just feels like the seminar room is ill-equipped to handle the type of seminar that you’re looking to hold, which is going to reflect badly on your speakers and your company if you decide to push through with it.
2. Inaccessible locations
In general, out-of-town locations are a big no-no when it comes to seminars.
The problem with these locations is that they are inconvenient for your participants. They may have to spend a long time travelling to your venue, or spend more money to charter transport there. When they consider all of these, it may end up becoming a deterrence for potential attendees.
Instead, opt for a location that is central and conveniently located. If you need to choose a more non-central location for its privacy or other reasons, you should consider arranging for transport for your attendees from a more prominent landmark – for example, a shuttle bus from the nearest train station.
3. No good reviews
In an age where internet reviews are readily available, you should definitely consult some reviews before settling on your venue choice. If there is a lack of reviews, or only poor reviews, it is a tell-tale sign that something is not quite right with the venue or the services of the provider.
Even if the company’s website paints a very appealing picture of their rental rooms, you should take it with a pinch of salt if what everyone is saying contradicts this.
4. No internet access
Seminar speakers often require the use of internet connection to show videos and other resources. Some also incorporate participatory learning through online surveys, quizzes, or collaborative activities.
If the seminar venue lacks internet access, it would inconvenience your attendees who may not all have the luxury of large amounts of data connection to spare. In addition, do make sure that the internet connection there is robust enough to cater to your volume of attendees. You don’t want poor connection issues to frustrate your attendees and give a poor impression on your event.
5. Fixed seating arrangements
This is a case-to-case basis, but as a general rule of thumb, you’ll want to avoid seminar rooms with fixed seating arrangements.
Most seminars these days encourage collaboration and discussion among attendees. A fixed seating arrangement can make it difficult if not impossible for attendees to interact with each other. However, if the seating arrangement can be changed depending on the topic or the speaker, then the seminar can proceed much more smoothly.
These are tips for choosing the right seminar room, but it also applies to any type of event venue you are sourcing for, including training room rentals in Singapore. Look out for these red flags and make sure to stay far away from them, and you will already be on your way to an excellent seminar room – and successful seminar event.