After several consultations and hours of research, you have finally decided to hire a conference room for your meeting. The next step is to decide the table configuration appropriate for your meeting. Understanding the different facets meetings are important in deciding on the best table setup. Some of these aspects include the confirmed number of attendees, knowing your clients’ specifications and the type of meeting your plan on having.
Whether you’re organising a business presentation, a product launch or a training classroom, the seating arrangement can make all the difference. You’ve invited your audience to pass on a message, therefore it’s vital that your audience sits in the most conducive way to receive your message. Conference room hire allows you to select which table configuration you think fits your meeting. Here are some of the popular seating arrangements for your upcoming meeting or event. Visit any training room rental service provider in Singapore and choose any style that suits the needs of your team.
As the name suggests, theater or auditorium style is characterised by a row of chairs that face the front of the conference room. Typically, the room is divided at the center or sides to allow delegates or attendees easy access to seats. The rows and columns are usually equal. If your attendees won’t need to take a lot of notes in the meeting or you want to maximize the seating capacity of the venue because of the high number of delegates, the theater seating arrangement will be a good choice. It’s suitable for annual general meetings, mass meetings, and product launches.
One of the common set up styles is putting the tables side by side with only one opening and thus forming a U shape. The opening is usually meant for presentation purposes for everyone in attendance to see. The presenter can approach and interact with each attendee. With attendees facing each other, interaction is significantly enhanced. This seating arrangement is fail-safe when you need a conference room that allows for presentations as well as group discussions and interactions. If you are planning a small workshop, conference or annual general meeting, the u-shaped style is appropriate.
This type of set up is pretty much as it sounds like. Tables and seats are paired and arranged in rows to support writing or the use of computers. If you are organising a training workshop or seminar, this type of set up is the most appropriate in your meeting room. Moreover, it’s also suitable for long sessions as meals and refreshments can be served to each attendee. However, ensure that you don’t squeeze too many guests into a table because they won’t enjoy a comfortable amount of space and possibly feel dissatisfied.
It is almost similar to the classroom style only that the tables and seats are slanted based on an upwards and inward angle which allows the person seated at the farthest end of each row to see the presenter or observe what’s happening without much difficulty. Benefits of the V-shaped style include enhancing attendees’ concentration levels and benefits associated with the classroom table layout.
In direct contrast to the U-shaped layout, this arrangement includes chairs on all sides and ends of an oval or rectangular table. This table layout is suitable for small committee meetings, lectures, group discussions, training sessions or interviews. It promotes face to face interaction between the attendees.
Irrespective of the table layout, a key consideration is a table fitted with a power data module. With a table having a direct power source, computers, monitors, conference phones, and other electronic devices may be readily positioned on the table surface without concerns about wall sockets and wire management. A table layout featuring a power data module can undoubtedly enhance the productivity of meetings.
Depending on the type of meeting you have in mind, consider the above table layouts when hiring a conference room.