There are millions of business meetings every day in Singapore. In fact, the average employee spends a significant portion of their time at work in meetings. Where you host your business meetings plays a significant part in how productive such meetings will be. For small businesses especially, the chances are that you don’t have the resources for a permanent office space with a spacious conference room. Moreover, if you carry out most of your work remotely, you might not even require a meeting room. However, when there’s a need to assemble your team face-to-face, you need a space on short notice that can comfortably accommodate everyone and allow them to focus on the matter at hand.
Here’s where conference room rental comes in. When you need a meeting room for an hour or a whole day, small or spacious, you can hire your preferred meeting room when you need it. Here, let’s delve into the convenience of a training room rental for businesses, especially startups.
Who needs training room rental?
Some of the situations that call for conference room facilities include:
- Sales pitches
- Project planning and presentations
- Group discussions
- Client meetings
Low operating costs
You would not, for instance, lease an expensive house if you only intended to live there for a few weeks in a full calendar year. That said, some people agree to an office lease that has a conference room they barely use. It’s a waste, to be honest.
Businesses always look for ways to minimise operational costs to increase overall profits. Renting an office space that comes with a conference room on a full-time basis is costly. You will probably need to buy new furniture for your conference room which will just add to the costs. Perhaps you don’t have meetings every day but only after a fortnight or even once a month. As many businesses move to remote workspaces and cloud client correspondence, the truth is that you don’t need to pay for a meeting place that you don’t even use regularly enough to defend the cost.
It’s easy to get tired of allocating half your profits to paying for rent every month. Alternatively, spend that money to employ more workers, add to your marketing budget, and to upgrade your office technology to match your growth. Hiring a conference room when you need it can help reduce your operating expenses. It doesn’t make sense paying for one which is gathering cobwebs when you can spend your funds more wisely.
Check out the location in person
Although referrals from friends, colleagues, and other industry leaders are very helpful, these are merely the starting points when it comes to hiring a meeting room. Your critical decision-making abilities are very important in this case. You understand the type of atmosphere you wish to portray at your meeting with a big client, therefore listen to the opinion of others but ultimately do what you think is best. Ideally, check out the location in person ahead of the meeting and see what you make of it. Is the room spacious enough to accommodate the attendees invited to the meeting? If you intend to present a pitch to investors, does the facility have a projector and a screen to allow for a PowerPoint presentation? Does the conference room align with your brand values of, say environmental conservation? These are some of the questions that you should ponder when seeking to rent a conference room.
Are you fed up with holding meetings in random venues? The coffee shop along the street with its loud music and frequent Wi-Fi interruptions will not cut it. If your business cannot afford a conference room as part of a full-time setup, enjoy a bigger space by working with training room rental providers and enjoy the convenience.