Renting a seminar room isn’t the only thing that you should do when planning for a seminar or a conference. There are some other things that you should consider as well. When you are hiring the venue, you need to know if the venue is going to be offering the value for money. It is important to find out if they have any hidden costs for the essentials that you might need at the venue for the conference – like water, snacks and stationaries. Here, we provide some of the common essentials that are provided in the training room inclusive of the fees.
Snacks and beverages
There should be simple snacks and beverages available when you are going to organise a seminar. Usually, seminars are conducted in evening after the office hours. Participants will likely be from work when they decide to attend the seminar. To appreciate their time and effort in attending, providing them with a simple and light refreshments is a sign of a good gesture. This goes without saying that if you are paying a high price for renting a training room, it should ideally provide these.
Depending on the type of seminar that you are going to organise, internet connection might be essential. When it comes to meeting room rentals, you need to make sure that you are going to have the internet connection included inclusive of the fee.
Paying extra for the internet connection can become really expensive and unreasonable. Ask about access to internet connection and Wi-Fi before you make the final booking. This might save you money at the end of the day.
When it comes to conferences and seminars, there are always presentation tools needed, especially for the speaker. A good speaker will present with a presentation slide so that participants do not get bored easily. Do not open up the door for unnecessary mishaps during your seminar without knowing if the presentation tool is provided. Ensure that you ask all the necessary questions needed before you make the final booking. Even though you are able to hire these tools separately, this can cause inefficiency to the whole event. The hiring of a separate presentation tool also doesn’t come cheap.
Transportation to and from the venue
If you are going to organise and plan a seminar for important people, the one thing that you should also be looking for is that if the venue does provide transportation to and from the venue. For higher end training, such services do exist. To double confirm, ensure that you clear this particular doubt so that there will not be any unnecessary rush on the day of the event.
You should get more information about the things that are included in the fee and what you should pay extra for. The more things are included, you will have a peace of mind in focusing on the event instead of the missing things. Also not to mention, a smooth event.