First impressions can either make or break a relationship. In fact, humans pass on judgments about others within the first few seconds after meeting them. This reaction isn’t a conscious choice, it’s a trait that is wired into our brains. In a business setting, the first meeting that you have with a potential client can determine whether you’ll have a successful relationship or not. The location of your business meeting is central to how clients or investors perceive you.
Meeting with prospective clients, for example, in a hotel meeting room may be expensive and reflect negatively on your business. On the other hand, setting up a meeting in a professional and convenient conference room in an excellent location will leave a good first impression on your client. A conference room may be the ideal forum to hold a group discussion or a sales pitch to investors, announce a new product or service to clients, or host staff training. This article explains how conference room rental can help leave a lasting impression in your business meeting.
Before the meeting
First impressions neither start nor end with the conference or meeting room. Upon the arrival of your guests, they do not want to be hanging around in some coffee shop or hotel lobby trying to locate you. The staff at a conference room facility will be on hand to welcome your guests and lead them to the conference room. Then again, the attendees can relax and mingle in a lounge area as they await the start of the meeting. They can enjoy a complimentary drink and make use of free Wi-Fi. As you can see, that crucial first impression begins the moment your visitors walk into the building hosting the meeting.
Think about hiring conference rooms from a branding point of view. Does the meeting room reflect your brand values? The use of digital display screening, in addition to signs, gives a sense of professionalism and minimises your carbon footprint by eliminating the need for printed graphics. The choice of such a conference room will resonate well with clients that support green initiatives. Moreover, clients who support eco-friendly measures will consequently associate your brand or company with a positive experience. Pens, notepads, water bottles and snacks should be some of the essentials attendees or delegates are given. These products provide a golden opportunity to market your brand as the receiver is going to think positively about your brand.
Attendees can’t help but notice their immediate surroundings during business meetings. The conference room facility is central to what type of atmosphere your meeting will have. Wobbly desks, squeaky chairs, and flickering projectors will negatively impact the attention of the delegates. A meeting room with comfortable tables and seats guarantees comfort and productivity.
Lighting is another important aspect of a conference room. Proper lighting allows attendees to see, read and concentrate during the meeting. The application of various sources of lighting including overhead lights and recessed lighting gives you better control. Do not underestimate the effect of natural light. Direct sunlight may reflect a glare across the screen monitor or shine in the eyes of the attendees. A meeting room with motorised window treatments allows blinds and shades to be adjusted when desired.
Technology is vital in the conference room. It allows you to share ideas and communicate effectively with clients, employees or investors in a meeting. Regardless of what conference facility you choose, make sure it’s equipped with a whiteboard, projector, computer monitors, high-speed internet access and conference phones. Remember that outdated and unreliable technology can spoil a business meeting and present you, the host, in a bad light.
When you need to prepare for a large meeting with new clients or investors, hiring a conference room is the perfect solution. Try training room rentals in Singapore and leave the best first impression on your clients.