You are suited and booted, looking sharp and very ready for that big business meeting. From how you’re prepared, it’s more than likely you have worked hard just to get the ticket for the conference, and you know it will be worth it. However, you just can’t get over the enthusiasm and excitement, despite knowing too well how it will be exhausting and nerve-wracking.
You need to know the best way of benefitting from it!
Preparing for important business meetings is usually an overwhelming endeavour. Unlike regular meetings where you can simply grab your laptop, phone and notebook and head to the meeting room, attending a high-profile business meeting demands different attitude.
To get the best out of your forthcoming business meeting, you’ve got to know what to do before, during and after the seminar. Remember, it is not a regular meeting; it is an invaluable chance to meet with the leaders in your industry.
You don’t need to look lost and confused on the first day. Arrive fully prepared and aware of the importance of the event, including being in the right attire and having your essentials with you. Don’t forget to have a stack of business cards, your phone fully charged, a notebook and a pen and perhaps the items needed to ascertain your eligibility or identity.
While going through the theme of the meeting, be sure to create a list of what you would like to gain from it. Ask yourself questions such as:
- The real purpose of attending the conference
- Why being there will add value to your corporate career
- Who you would like to meet on the sidelines of the meeting
- Whether it is purely business or you are free to do your other engagements
- Know what you need to accomplish from the meeting
Just because it is an executive meeting, attended by corporate gurus from blue-chip organizations doesn’t mean you expected to attend and get out without gaining anything extra. Gain from the lectures and presentations and create lasting business deals and network, depending on your aims. The reason to know what to accomplish will force you to get the answers.
So, arrive early and book a strategic seating spot. Also, be open-minded, enthusiastic and friendly, even when the naivety and enthusiasm could be killing you. Remember, it is from where you seat that getting the best from it will be possible, including meeting all potential clients.
While creating new friendships, look out for possible business partners by extending a warm handshake, making direct eye contact or giving out your official business cards. Brief and meaningful interactions are the norm in high-profile corporate meetings, and you’ve got to do it too.
At huge meetings with events running concurrently, it is smart to weight between those that would benefit your intentions. Don’t attend each segment – it can be annoying and tedious for no reason. Basically, you’ve got to figure out your schedule smartly to accommodate everything, including taking a few photos with friends at the corporate photo booth.
Still, at the meeting, you will only benefit fully by anticipating what others will speak about. Therefore, scribble a few points about what you need to cover – it reduces anxieties and readies you for what the presenters will include. When it comes to the questions segment, ask the right ones and seek clarification.
Ask yourself these questions to conclude your learning from the meeting. Making a conclusion for yourself allows you to retain the information you just received and also make a good decision on how to move on from here.
- Was the meeting a success?
- Did it cover your needs and expectations?
- How many business associates did you meet and exchange contacts?
If you are responsible for organising a business meeting with potential clients, consider a training room rental in Singapore. Conference rentals are equipped with what you’ll need for a meeting including a projector, tables and seats arranged in your preferred layout, internet connectivity and charging stations. This can help leave a lasting impression on the attendees.