Anyone who has prepared for a corporate training workshop will tell you that getting ready for it can be overwhelming and nerve-wracking. Its planning phase is probably the most important and should be done with utmost diligence and professionalism. Yet too often, someone will try to over-emphasise the suitability of the venue or the conference leasing company and other less important factors.
It is a corporate event and that means while preparing for it, diligence and attention to detail will be vital. It doesn’t matter how big or small the conference is, whether it is tailored for managers and executives or junior employees or the overall organizing budget. You need to start preparing well ahead of schedule.
Yes – proper planning will mean seamless execution and thus success throughout. Therefore, if you are preparing your company’s corporate training workshop, here’s what you need.
Know the Venue, the Workshop’s Agenda, any Payments, the Presenters, Etc
Of course, every workshop must have an agenda, who to attend and an outline of what the conference hopes to achieve.
- The Main Points – list of what will be discussed, who the presenting guests are as well as the attending members of the organisation.
- Visual Aids – list them up, if any is necessary.
- Activities – group discussions, the duration the workshop is expected to last and if the training room rental provides any resources – seminar rooms, food and accommodation facilities, etc.
Preparing your Presentations
How you prepare for the workshop depends on the theme of the corporate training. Some of the ideas to consider include:
- A skill-based corporate training workshop will mean you’ll need to consider every possibility. Prepare a list of questions and clarifications, ensure you sit at a vital spot and ensure you follow everything to the end.
- Preparing for a training session aimed at imparting knowledge will be prepared differently from a skills-based meeting. Be with a book and a pen, and perhaps a camera to help capture the main points for your review later. More importantly, be sure to sit at a comfortable spot where audibility won’t be an issue.
- A corporate training conference whose purpose is to offer inspiration and motivation will have to be set in such a way that it energises and provides passion to the attendees.
- Written materials might not be a necessity, though you may need something to keep eyes fixed on when doing inspirational presentations.
- Informal corporate training should be fun in every aspect. A light-hearted theme should permeate through the entire venue, including the theme and the chosen speakers.
If you are among the Presenters
- Use the agenda of the training to come up with a title and list the objectives of your presentation. But focus your linguistic choices so you can bring out the knowledge and skills in a simple, understandable way.
- Rehearsals are critical, especially before you take to the dais. Prepare yourself; consider your outfit, how you will introduce yourself and prepare for questions you expect. Another vital issue is to sleep early, get up early and eat well. Water or non-alcoholic drinks immediately before and during the training workshop are essential too.
- Before getting on stage, analyse your teaching materials to encourage perfect listening, building rapport, welcoming questions, and clarifications, and maybe enabling follow-up questions. A tip sheet while speaking instead of a huge book or notebook might be handy.
- Master the art of timing so that you don’t be too fast or slow on the audience. If you are covering a big topic, do strive to break it down in a logical manner or maybe use handouts for the audience.
Finally, just because it was a corporate workshop doesn’t mean you can’t have some fun. Don’t be too strict, harsh, loose or proud – work on your etiquette. If the event has a photo booth, make it worthwhile – take a few photos!