Training and Seminar Room Rental

By

How To Set Up Your Seminar Space For Maximum Effectiveness

Seminar Room Rental, Seminar Room Rental Singapore

The success of a seminar may lie mostly on the quality of the speaker, but a comfortable and well-equipped room can also make a lot of difference.

When it comes to preparing for an upcoming seminar, sourcing for a suitable venue is just the first step. To create a conducive environment for your seminar, conference, or workshop, there are further things you can do to bring your venue up to mark.

That’s where these tips will come in handy to turn any seminar room rental into the ideal conference venue for your needs.

1. Plan the seating arrangement

Consider the layout and seating arrangement that’s best for your event. If going for a more seminar or lecture-style arrangement, the seating should all face the front. If there will be discussion, hands-on, and group-based activities, seating in cluster arrangement will be more ideal.

You will also want to take into account whether there is a need for tables. Keep in mind that tables will be helpful if you anticipate that participants will want to take notes. However, to accommodate more people in a room, doing away with tables will offer you more space to work with.

2. Leave space for getting around

While planning where to place all the seats (and tables, if any) in the room, don’t forget to leave sufficient space for participants to walk around the room. You might be tempted to fill the room to the brim to fit in more participants, but that will only lead to a crowded room that might feel too suffocating. A good rule of thumb is to make sure that you can get to every seat comfortably.

3. Test and set up AV equipment early

A big cause of delays in seminars and conferences are ‘technical delays’ caused by malfunctioning or unprepared AV equipment. As the organiser, you don’t want to make your participants wait unnecessarily and waste the time they took to come to your event. So, making sure the AV equipment works well and setting it up before the event is of paramount importance.

If you’ve opted for a training room rental service, chances are, the basic equipment like projector or LCD screens, microphone, and audio system are already included in the room. You should book the room a little ahead of time to factor in the time needed to test and set up the equipment before your event begins.

4. Put up signage

It’s common courtesy to put up signages around and in your seminar venue so that your participants don’t feel lost when they arrive. Ideally, there should be clearly marked signages leading people from the entrance of the building or car park to the seminar room. If the building doesn’t have its own clear signages, you might also want to put up signs directing participants to the nearest washrooms.

The importance of well-placed and informative signs go a long way to prevent frustrations, and helps to assure participants that your event is a properly organised one.

Preparing your seminar venue just takes a few steps, but it can be immensely valuable for creating a seamless experience for your event participants. So, don’t overlook these simple actions the next time you book a seminar room rental in Singapore for your event!

By

In-Office VS Off-Site Venues: Which Is The Right Choice?

Training Room Rental, Training Room Rental Singapore

Expecting the world of your employees isn’t practical unless you also invest accordingly in them. The best employers are the ones who are genuinely concerned about their workers’ growth, and will give them platforms to hone their skills and pick up new things. In return, employees can then contribute back to the company with their improved abilities and get a higher sense of achievement.

One way to help employees is through organising training workshops. These can be to inform employees about the latest industry practices, or self-development workshops about useful skills like time management or business communication.

When it comes to training workshops, there is the option of in-house or off-site venues. You can either invite the speaker over to your office venue, or arrange for a seminar room rental externally. If you are wondering which is the better choice, this is the guide for you.

In-Office Training Venue

  • Advantages

An in-office training venue offers the convenience of being situated right in your own office premises. This saves everyone the hassle of arranging for alternative transport, and there is no excuse for people getting lost. With no need to pay for extra rental fees, an in-office venue is the most economical choice.

  • Disadvantages

The option of in-office training may not be feasible due to the lack of space in the smaller offices. Other offices may not be conducive or lack the suitable setup for a training session. For offices which can accommodate the training session, it runs the risk of employees feeling overly comfortable in a familiar environment, giving them little motivation to learn.

Off-site Training Venue

  • Advantages

When selecting an off-site training venue, you have the luxury of choice. You can choose a large venue if you are expecting a large group of attendees, or go for a cosy place if that’s preferable. Most training rooms rental in Singapore also come equipped with all the necessary facilities you would normally need in a workshop, like AV technology and wireless internet. Additionally, off-site venues make the event feel more important, and a nice space can also be more conducive for learning.

  • Disadvantages

With an off-site venue, extra costs have to be set aside to pay for the rental fees. Additional arrangements will need to be made to transport the employees there, which will cost further fees and time. It also takes time and effort to source for the most suitable training room rentals for your needs.

Which is better for you?

It all depends on your needs and budget.

If your organising team is working with a very tight budget, holding your training workshop in-office will be the better choice, especially if your office has a viable space to work with.

However, if your office lacks the space, or if a conducive environment is your key priority, an off-site venue will probably be more appropriate.

Above all, it is crucial to remember that venue is not everything. The content and speaker for your training programme is also of paramount importance! With the right speaker and a well-designed course, your training workshop is almost guaranteed to be a hit.