Thanks to virtual technology, meeting with the shareholders, the board of directors or clients is a lot easier these days. Rather than travelling to meet up someone you need to talk to face-to-face, you can remain at your current location and set up a Skype meeting instead. Think of what’s involved in a typical business trip: Hotel expenses, rental taxis, and airfare. On the other hand, a Skype meeting takes only a couple of minutes to set up.
A real-life meeting, popularly known as face-to-face meeting provides a personal connection and an environment that allows you to communicate a lot freer compared to communicating online. Furthermore, a meeting at a classy training room rental facility may be the most successful way to get shareholders onboard or achieve your objectives for the meeting.
It’s apparent that both Skype meetings and face-to-face meetings have their unique advantages. Regarding choice, it all boils down to your preference or what you intend to achieve from the meeting.
Three questions to ask yourself before you opt for either a Skype meeting or a real-life meeting
- What are your objectives?
If you’re supposed to meet a client or investor that you’ve never before, a real-life meeting is the better option. It offers you a chance to get to know the client on a personal level. You might have to create time out of your busy schedule to meet your clients, which helps create a strongly favourable impression. By agreeing to meet face-to-face, it shows that you value them. Plus, it strengthens your business relationship. As your rapport evolves over time, you can embrace Skype meetings later on. However, if you need to follow up on something, a quick Skype call can be convenient for everyone.
- What’s the effect on attendance?
For multinational companies with branches all across the world, having every single branch manager meet face-to-face might be impossible. In this regard, you need to look at the type of meeting that guarantees you full attendance. In this case, Skype meeting is more likely to gather everyone around despite each person’s existing location. Obtaining the feedback you need will compensate what you might lose in real-life dealings.
On the other hand, if you need to train all your employees working in a specific branch on the use of computers, then you can arrange for a face-to-face workshop in a nearby conference facility. Apart from expecting a full attendance, the workshop can proceed without distractions, miscommunications or technical issues that might affect a virtual connection.
- Which meeting option are you more confident in?
The first two questions are centred on the clients who you plan to meet up with. However, you need to look at yourself as well and pick a meeting setting that offers you the best opportunity for success. If you relish human interaction, you’re better off choosing real-life meetings. Similarly, if you’re at ease with a virtual connection, then Skype meetings should be your ideal choice.
When deciding which meeting setting to go with, knowing your clients and their meeting preferences is a crucial deciding factor. Arrange for a real-life meeting if you know a particular CEO prefers human interaction. However, a small business owner could be strapped for time and only able to Skype chat between bookkeeping and deliveries. In this case, choose Skype meetings with him.