Anyone who has previously organised a digital design workshop will agree that it’s a challenging job. In fact, planning a successful one requires organisation, focus and creativity. So what are the key points of consideration to achieve a relevant, productive and memorable training workshop?
Some employees detest attending training workshops. If done wrong, a lot of money and time goes down the drain. On the other hand, if organised well, they can be a source of new ideas for the people in attendance. Essentially, workshops are ideal for interactive learning, brainstorming, and problem-solving as well as creating new relationships. As such, advance planning is vital.
Getting all attendees ready and involved is central to a successful seminar. Workshops are meant for discussions. Therefore, it is prudent to keep group sizes small, so that everyone is more comfortable sharing their ideas and interacting.
What are the goals of the workshop?
A feasible objective grounded in what the workshop hopes to achieve is key to planning. It will give the participants an overview of what they can expect from it and lets them do their preliminary research ahead of the workshop.
For the facilitators of the workshop, a clear goal highlights their respective responsibilities, activities they will oversee and the timeframe. The purpose of the seminar has to be clear, concise and straight to the point. Without a clear goal, speakers can lose sight of the objective.
Who will be the participants?
Knowing the list of attendees has a direct correlation with your objective. For instance, if the goal of your workshop is to devise a detailed solution to a specific issue, then you perhaps want a small number of attendees. However, if your objective is based on education or a wider-reaching topic, then it’s prudent to invite a larger group for discussion.
Does the location suit the workshop?
When choosing the location, consider the logistics as well as the practical details of your seminar. Since workshops are characterised by a lot of brainstorming and presentation of key points, the facility has to provide visual aids such overhead projectors and whiteboards that everyone involved can see. Moreover, if you need a specific technology, for example like teleconferencing, can the venue provide it?
Is the location easily accessible by everyone? Does the conference facility provide accommodation and what are the available catering facilities? These are some of the questions that should be in your mind when looking for the right training room rental facility.
Formulate an agenda
Having known the objective of your workshop and who will be involved, the next step is to create an outline or agenda on how you will achieve the primary goal of your workshop.
To do this, generate a list of important things to be discussed during the seminar. List out the visual aids needed for each point. Last but not least, list each discussion and activity and its appointed time. A more detailed outline will ensure your workshop runs on schedule.
Are all the supplies ready for the workshop?
You can’t expect the participants to bring forth all the necessary supplies. Inevitably, you will do a lot of sketching, explaining and scribbling. So, have many writing materials and other stationery – sticky notes, whiteboard markers, poster papers and even a laptop and a projector on hand. Having the right supplies will make the workshop fruitful.
Remember to follow up after the event. Hearing what the attendees thought of the event is the only way to improve your future workshops.