There are four keys to ensuring the success of a training session: attention, retention, control and engagement. And whether you believe it or not, the setup of your training room rental has a huge impact on all of them.
True. A training session without powerful presentations, informative print material, and a couple of group exercises thrown is no good. However, the actual setup of the training room is just as important.
The way you set up your training room affects how attentive your audience is going to be for the entire duration of the training. If they hear or see too much, they’ll lose focus. The same thing happens if the visuals are too hard to see, read, or are far too complicated to understand at first glance. And when your audience is tired, it’s only a matter of time before you start losing them.
Multiple projector surfaces throughout the training room can help provide more visual angles, which can help your message reach more of your audience. You can also encourage people to stay in their seats by making sure that there aren’t that many gaps in between them. In some cases, you can opt for a more traditional, classroom-style seating arrangement so you can make sure that the focus of everyone in the audience is solely on you. However, you’ll want to avoid doing this if you want to encourage two-way communication.
As for the lights, ambient lighting is the way to go. It’s softer on the eyes, causes less glare on mobile phones and computers and slows how quickly your audience’s eyes will tire.
Retention is and should be the goal of any training session and one way of ensuring this is to make sure that the setup caters to all types of learners, whether they are visual, audio or kinesthetic. For example, if your goal is to foster group discussion and problem-solving, you can play around with the table configuration and arrange the seats in a U-shape, so audiences can see the presenter and visual aids. This also makes it easier for everyone in the room to split into teams.
The moment that a presenter or trainer loses control of the room is the moment when the entire presentation fails. As such, it’s important to put the key speaker in a position where they have full control of where they’re setting, facing and what they’re seeing.
Make sure that the room is set up to fit the number of participants and that the presenter has control over how the necessary information is given to everyone. This should all be planned out when viewing and prepping the training room.
The more engaged the audience is, the more likely they’ll retain the information and the more they enjoy themselves. You can arrange the room depending on how engaged you want the audience to be. Placing two in one desk together is a good idea for peer-to-peer learning and exploratory teaching. You can even increase the number of people in one desk to 4-6 for the same effect.
On that note, give your participants a flat surface to write on. The fact is, most audiences prefer something and somewhere to write on.